DueBuddy DueBuddy

Incoming invoices into data.
Polite reminders.

We read your suppliers’ invoices — PDF, photo, XML, QR — and hand clean data to your accountant. We remind your clients about payment in your name.

3 clicksto clean data PDF / photo / XMLany format No passwordsign in by email Duplicate checkno double payments

We work with invoices. Incoming parsing and reminders.

DueBuddy is built for people who work for themselves. Incoming invoices into data. Polite reminders to your clients.

Late payment calculator

How much do late payments cost you?

Enter what you are owed right now — and see what overdue invoices cost you every month.

Assumptions: calculation uses an annual rate, shown on the result. Not legal advice; the rate differs by country — for the UK, statutory interest is the Bank of England base rate plus 8 pp. The 8% on our payment page is a service commission and has nothing to do with loss interest.

You are losing about
—
a month on overdue invoices and chasing
money: — · time: —
— a year
Formula: outstanding × share overdue × 24% a year (cost of money) + hours chasing × your rate. 24% is a typical credit-card / overdraft rate.

One list of invoices

We read incoming supplier invoices and politely remind your clients about payment. You get structured data and a file ready for your accounting.

Pricing

Pay for what you use

Main

Invoice parsing

1 490 ₽/мес
150 scans a month
Incoming invoices only: 150 scans a month, someone else’s invoices into data, duplicates, export. We do not issue invoices.
Free trial: 5 invoices, 48 hours. 15 pages counts as 1 invoice
More scans

Parsing+

2 490 ₽/мес
300
XML and QR are free; if a model is needed for the fields, it counts as a page
300 scans a month
Invoice parsing with 300 scans a month. For a heavier flow of documents.

Reminders

1 990 ₽/мес
from your own name
You upload invoices as files — PDF, photo, XML. We turn them into fields and remind your clients about payment in your name; letters go out from your own mailbox.
Best value

Everything together

2 990 ₽/мес
separately $34.80
yearly: $24.90/mo — you save $118.80 a year
Invoice parsing (400 scans) and client reminders in one workspace. Cheaper than buying them separately.

We count by pages in the file. If the PDF also contains annexes — a delivery note, a specification, a scan — every page counts: we take the invoice data from the pages that hold it, but we process the whole file.

For developers

Invoice recognition API

Send invoices programmatically: our engine recognises fields and returns structured data. Priced per page, with volume packages for large streams.

How the API works
• Price: $0.07 per scanned page. Electronic invoices (XML, text PDF) are free and unlimited.
• To start you need to top up: minimum $8 (one-off balance, does not expire).
• Keys are created in your account and shown once. You may create as many as you like — the limit is shared across the account.
• First 5 scanned pages are free, no card needed — you can try right away.

The API is live. Create a key in your account; to start you need to top up from $8. We process your documents only to return structured data. We do not use your documents to train models. Full list of subprocessors: /subprocessors.

FAQ

Common questions

What exactly does DueBuddy do?

It works with invoices: it turns incoming invoices into structured data and reminds your clients about payment. Two core workflows — outgoing and incoming invoices — separately or together.

How do I pay for DueBuddy?

By card or SBP through Lava.top; Lava is the seller of record. We do not handle your clients’ payments: no money of your clients ever passes through DueBuddy.

What does the service do with incoming invoices?

It turns them into structured data for your accountant: DATEV, 1C, CSV, Excel, JSON. Electronic invoices where the data is already in the code (XML, QR) are read without limits and free of charge. Scans and photos — 0.07 EUR per page.

Which formats can you parse?

PDF with a text layer, photos via OCR, XLSX and CSV.

What if the client does not pay?

Reminders escalate from friendly to formal — always polite, in your name.

Is there a cancellation window?

Yes — one refund within 2 hours of a subscription payment — once per account, and only if no invoice was issued and no parse was run in that time. A topped-up API balance is non-refundable.

Who can use it?

People who invoice by themselves — freelancers, sole traders, small studios. Rules depend on your country.

Export

Where the result goes

Country What we produce
🇩🇪 🇦🇹 🇨🇭DATEV (EXTF, Kategorie 21)
🇷🇺 🇧🇾 🇰🇿 🇬🇪 🇦🇲1С — table to upload into 1C
🇳🇱 🇧🇪 🇸🇪 🇫🇮UBL / Peppol, CSV
🇮🇹 🇪🇸 🇫🇷CSV / Excel for your accountant
🇸🇦 🇦🇪ZATCA QR (read), CSV / Excel
All countriesCSV · Excel · JSON

We charge only for recognising images: scans, photos, screenshots. Files where data is already encoded — XML, ZUGFeRD, XRechnung, FatturaPA, QR — are read free. The same file twice is not charged.

Honestly

Who we are not for

We are not trying to sell to everyone. If you recognise yourself below, free tools will most likely be enough — and we say so openly.

  • Under 10 invoices a month. A spreadsheet template and your bank export are enough.
  • Sole traders using their tax app's own receipts. Those are generated free; there is nothing to duplicate.
  • Tutors and private lessons. Your clients are individuals; complex invoices are not needed.
  • Legal practices. You need SOC 2 and privilege protection — we do not have it yet, and we will not pretend otherwise.
And here is who we are for

Freelancers and contractors with 15+ invoices a month, small firms and studios, accountants handling several clients. If invoices arrive in every possible form — PDF, photo, XML — we take the manual work away.

How it works

43 seconds, no sound: invoice → clean data → export for your accountant → a polite reminder in your name.

Reviews

We are just starting. Reviews from our first users will appear here — we would love to hear yours.

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DueBuddy

Save by taking both

Separately Parsing $14.90 + Reminders $19.90 = $34.80 per month
Together $29.90 per month — you save $4.90 a month versus buying separately
Together, yearly $24.90 per month — you save $118.80 a year versus buying separately

Separately — image recognition: $0.07 per scanned page or photo, first 5 pages free. Invoices whose data is already in code (XML, ZUGFeRD, XRechnung, QR) are read without limit and at no charge.

Yearly billing: $24.90/month instead of $29.90 — 17% cheaper than paying monthly for Everything (you keep $60 a year); versus buying Parsing and Reminders separately you keep €118.80 a year. Cancel any time.