Incoming Invoice Parsing
BETA · 1 free analysis · up to 5 pages free · no card
Incoming invoices (from others) are read and converted into data. Electronic invoices are processed from their own data, while scans and photos are processed with recognition and validation. The result is a table of fields and a file for accounting.
Before and after
Before
Rechnung_Hartmann_Sept2026.pdf
Scan, 3 pages. The data inside is an image.
After
Rechnungsnummer RE-2026-04871 ✓
Rechnungsdatum 14.09.2026 ✓
Lieferant Hartmann GmbH ✓
USt-IdNr. DE 811 907 980 ✓
Netto 1.048,74 € ✓
USt. 19 % 199,26 € ✓
Gesamt 1.248,00 € ✓
A checkmark means the field was read confidently.
We don't guess.
Uncertain fields are not filled in blindly; they are flagged so you can check them before export.
How it works
- Upload an invoice: PDF · JPG · PNG and structured electronic invoices (ZUGFeRD, Factur-X, XRechnung, XML). You can upload a folder or send an email.
- The system determines what is inside: embedded XML, text, or an image.
- Fields are extracted and then validated: amounts are recalculated, the IBAN is checked for length and checksum, and the tax number is checked against the country's format.
- Anything that cannot be confirmed remains blank and is flagged. Nothing is made up.
- Completed data is exported to DATEV (EXTF, category 21) or provided via API.
Who it's for
- freelancers with an accountant
- small businesses
- those who work with DATEV
- if you have many incoming invoices and little time
What we don't do:
- we don't replace accounting services or assign accounting entries: a person handles the postings
- we don't provide tax or legal advice
How much it costs
The “Incoming Invoice Parsing” plan costs €14.90 per month (₽1,490), 150 scans.
View plans
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