Invoice to QuickBooks: the CSV is the bridge
QuickBooks imports invoices from a CSV with specific columns. The job is to get vendor, date, amount and tax into those columns — which is exactly what extraction produces.
5 documents free. PDF, photo or XML — data out as CSV, Excel or JSON.
Why not type it in
Typing vendor and amount for every bill is the slowest part of accounts payable, and typos in vendor names create duplicate supplier records.
Extraction copies the values from the document itself.
The mapping that matters
Vendor name must match the existing vendor record, or you get duplicates.
Tax: QuickBooks expects a tax code, not a rate — map the rate to your code once.
Common import failures
Date format: US format in a locale that expects ISO, or the reverse.
Amounts with currency symbols or thousands separators.
Trailing empty columns that shift the mapping by one.
A sane sequence
Export one invoice, import it, check that the vendor, amount and tax landed right.
Then do the batch. One wrong mapping multiplied by a hundred is a bad afternoon.
Frequently asked
Do you integrate directly with QuickBooks?
We produce the file it imports; direct API integration is not required to get data in.
Does it work with Xero as well?
Yes — the same CSV approach, with Xero's column names.